Visa Invitation Letter to Go to Belgium by Invitation
Visa Invitation Letter to Go to Belgium by Invitation
People who plan to visit Belgium and need to obtain a visa due to their passport must submit a visa invitation letter sent from an institution or person in Belgium, depending on the purpose of the visit, during the visa application.
The Belgian invitation, written by the person or institution inviting the visa applicant to Belgium and containing the purpose of the visit, travel details and travel plan, is presented to the Belgian foreign mission during the visa application.
The Belgian invitation is written by the institution or person inviting the visa applicant to Belgium. The existing relationship and the purpose of travel between the person or institution writing the Belgian visa invitation and the visa applicant must be declared.
An invitation letter alone is not enough to obtain a Belgian visa. The Belgian visa invitation letter and other documents required for the Belgian visa must be prepared and submitted to the Belgian foreign mission.
Who Needs an Invitation Letter for a Belgium Visa?
Applicants who need an invitation letter to obtain a Belgian visa are listed below.
- People who will visit Belgium for touristic purposes and will stay with someone instead of a hotel.
- People who will visit Belgium for social purposes such as visiting family or friends and staying with them
- Persons who will visit Belgium and participate in events for cultural, scientific, academic, religious, sporting or political purposes.
- Persons who will make an official visit for political purposes
- Persons who will visit Belgium for business purposes and hold business meetings
Is an Invitation Letter Required for Truck Drivers' Belgium Visa Application?
In the Belgian visa application, depending on the destination country, an invitation letter or business partnership certificate must be sent by the company operating in the relevant country for the truck driver to obtain a visa.
How Should the Invitation Letter for a Belgium Visa Be?
The Belgian visa invitation letter is written in an official language, in English, German or Dutch, by the institution or person inviting the visa applicant to Belgium, addressed to the Belgian foreign mission. The Belgian visa invitation letter should include the identity information, contact information, residence information and professional information of the inviting and invited person.
If the person sending the invitation for a Belgian visa will also host the visa applicant in his/her own home, the visa invitation letter must be approved by the municipality of residence in Belgium.
If the applicant for a Belgian visa does not have sufficient financial resources for the trip, official documents must be submitted showing the sponsor who will cover the expenses or the scholarship received.
How Should a Belgium Invitation Be Written According to Visa Type?
Invitation letter writing and samples for different Belgian visa types are given under the following headings.
What Should an Invitation Letter Be Like for a Belgium Family and Friend Visit Visa?
The invitation letter for a Belgian family and friend visit visa must be written and signed by the person inviting the visa applicant to Belgium, indicating the degree of family ties or closeness between the visa applicant and the person inviting the visa applicant to Belgium.
The identity information, contact information, residence information and professional information of the person applying for a Belgian family and friend visit visa and the person inviting this person to Belgium must be declared.
For a Belgian family and friend visit visa, the invitation letter must state the planned duration of stay, travel dates, accommodation address and financial resources.
A photocopy of the Belgian identity card or residence permit card of the family member or friend of the person inviting the visa applicant to Belgium must be presented.
Belgium Family Visit Visa Invitation Letter Sample
A sample invitation letter for a Belgian family visit visa is shared below.
(History)
To Belgian Consulate,
Subject: Invitation Letter for (visa applicant full name) with Passport No: (visa applicant passport number)
Respected Sir/Madam,
I, (full name of inviting person) currently residing at (address of inviting person), and citizen/permanent resident of (nationality of inviting person), am writing this letter to support the visa application of my (family relationship), (full name of visa applicant).
The purpose of the visit of my (aile bağı), (vize başvuru sahibi tam adı) is to visit me and engage in tourism in Belgium. Our family relationship is strong and we want to see each other.
(Full name of visa applicant) will be visiting during the following dates: (trip start date dd/mm/yy) and (trip end date dd/mm/yy). During the specified trip dates, (full name of visa applicant) will stay at my home. The whole trip will be funded through (travel financing source). Before the visa validity of (full name of visa applicant), he/she will return to her/his own country.
This letter enclosures my ID card copy, proof of family relationship, proof of accommodation and other supportive documents.
We sincerely request that you consider (full name of visa applicant) visa application and please do not hesitate to contact me for any questions or inquiries at (phone number of inviting person) or (e-mail address of inviting person).
Kind Regards.
(Full name of the inviting person)
(Signature of the inviting person)
How to Write a Belgium Business Visa Invitation Letter?
The Belgian business visa invitation letter is a document that must be written in an official language addressed to the Belgian foreign mission by the person or institution inviting the visa applicant to Belgium, depending on the purpose of travel.
In the Belgian business visa invitation letter, the visa applicant's identity information such as name, surname, date of birth, place of birth and gender, passport information, travel information such as purpose and date of visit, and contact information such as telephone and e-mail address must be written.
The Belgian business visa invitation must be written on the company's letterhead with the stamp and authorized signature of the inviting company and must include information such as the company's full address, contact person information, the position of the authorized signatory, the duration of the visit, the person or organization that will cover the visa applicant's travel and living expenses, and whether the sponsor provides financial guarantee for the visa applicant's return to Turkey.
Belgium Business Visa Invitation Sample
A sample invitation for a Belgian work visa is given below.
(History)
To Belgian Consulate,
Subject: Invitation Letter for (visa applicant full name) with Passport No: (visa applicant passport number)
(Visa applicant's full name) who was born on (Visa applicant's date of birth) is currently employed in the position of (Visa applicant's position) for (Full name of company in Belgium), located at (Address of company in Belgium). (Visa applicant's full name) needs to visit Belgium for the purpose of (Purpose of travel). (Visa applicant's full name) travels to Belgium on (Trip start date dd/mm/yy) and will be leaving (Trip end date dd/mm/yy).
During (Visa applicant's full name)'s visit, all food, accommodation and travel expenses as well as guaranteed return transportation will be covered by (Company name in Belgium).
We kindly request (talep edilen vize süresi) day/month long visa for (vize başvuru sahibi tam adı). Please do not hesitate to contact us for any question with below contact information.
Best Regards,
(Company representative phone number)
(Company official e-mail address)
(Company official's full name)
(Company officer position)
(Signature of company official)
How to Submit an Invitation Letter for a Belgium Visa Application?
For the Belgian visa application, a scanned copy of the invitation letter sent via e-mail is accepted as an original.
In addition to the invitation letter to be submitted for the Belgian visa application, a photocopy of the Belgian identity card or residence permit card of the person writing the invitation must also be submitted. If the invitation letter sent for the Belgian visa application is written by a family member, an official document showing the family relationship between the inviting person and the visa applicant must be presented.
Is it easy to get a Belgium visa with an invitation?
The possibility of getting approval for a Belgian visa application by invitation depends on the complete and correct preparation of the required documents for the application.
Having received an invitation letter for those who will visit Belgium depending on the purpose of their travel does not guarantee a positive result for their visa application. In order to obtain a Belgian visa, the visa applicant must meet all the criteria within the scope of the Belgian visa requirements.